The Board of Directors held their regularly scheduled meeting on February 17, 2009 at the Eldorado office. Vice Chairman Mike Ray called the meeting to order at 7:00 p.m.

Roll Call: David Barker, Martin Duffy, Dwight Howton, Becky Mitchell, Mike Ray, Gretchen Sutton, Ray Smith and Jan Thaxton

Absent: Kathy Bramlet, Lavon Henshaw, Judy Humphrey, Kerry Jones, Art Saunders, Lisa Smith, Treva Aud

Approval of November 17, 2008 Board Meeting Minutes: Motion by Becky Mitchell; seconded by Dwight Howton to approve the November 17, 2008 board meeting minutes. All aye.

Approval of December 2008, January 2009 and February 2009 CQI minutes: Motion by Ray Smith; seconded by Martin Duffy to approve the CQI minutes. All aye.

Finance Committee Report: Motion by David Barker; seconded by Dwight Howton to approve the Finance committee report. Roll call vote taken with David Barker, Martin Duffy, Dwight Howton, Becky Mitchell, Mike Ray, Gretchen Sutton, Ray Smith, and Jan Thaxton voting yes. Vote was 7 yes and 0 no. Motion carried.

Treasurer's Report: Motion by Dwight Howton; seconded by David Barker to approve the November 2008, December 2008 and the January 2009 treasurer's report. Roll call vote taken with David Barker, Martin Duffy, Dwight Howton, Becky Mitchell, Mike Ray, Gretchen Sutton, Ray Smith, and Jan Thaxton voting yes. Vote was 7 yes and 0 no. Motion carried.

CEO Report: Angie reported to the board that she is looking into purchasing an automated calling tree system. This system would be used for bio-terrorism drills and inclement weather messages. The bio-terrorism grant would pay for this.

Program Report: Ladonna Oxford gave a program report on the public health programs.

Botsch & Associates- Annual Audit: A representative from Botsch & Associates was here to present the CPA annual audit. Motion by Martin Duffy; seconded by David Barker to accept the annual CPA audit for fiscal year ending June 30, 2008. Roll call vote taken with David Barker, Martin Duffy, Dwight Howton, Becky Mitchell, Gretchen Sutton, Ray Smith, and Jan Thaxton voting yes. Vote was 7 yes and 0 no. Motion carried.

New Business
Changes to Fees: Motion by Gretchen Sutton; seconded by Jan Thaxton to approve the public health fee changes for vaccines. Roll call vote taken with David Barker, Martin Duffy, Dwight Howton, Becky Mitchell, Gretchen Sutton, Ray Smith, and Jan Thaxton voting yes. Vote was 7 yes and 0 no. Motion carried.

Approve Policies: Motion by Gretchen Sutton; seconded by Dwight Howton to approve the WIC/FCM Screenings with Ages to Stages Questionnaire Policy. All aye.

Approve Policy & Procedure Manual (Revisions to Procedures): Motion by Ray Smith; seconded by Gretchen Sutton to approve the EHD policy and procedure manual. All aye

Approve Employee Handbook: Motion by David Barker; seconded by Gretchen Sutton to approve the EHD Employee Handbook. All aye.

Statement of Economic Interest: Board members filled out the statement of economic interest sheet.

Motion at 8:25 p.m by Martin Duffy; seconded by Gretchen Sutton to adjourn. All aye.

Next meeting will be March 16, 2009 at the Eldorado office

Minutes by Tammy Karnes